Privacy Policy
Who we are
London Tax Society (LTS) is run by London Tax Network Limited (LTN). LTN is a specialist tax investigations firm. LTS runs events for networking and professional development.
This privacy notice aims to give you information on how LTN collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to our newsletter, register for an event or comment on our blog. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
Our website address is https://londontaxsociety.com.
Controller
LTN is the controller and responsible for your personal data (referred to as, “we”, “us” or “our” in this privacy notice). If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact LTN using the details set out below.
Contact details
Full name of legal entity: London Tax Network Limited
Email address: events@londontaxsociety.com
You have the right to make a complaint at any time to the Information Commissioner’s Office https://ico.org.uk/global/contact-us/ (ICO), the supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
The personal data that we collect and how we use it
The data that we routinely collect includes members’ names, the name of their firm and their email address. We collect this data directly from our members when they join the LTS mailing list or as a member.
Sometimes members will pay for events using payment methods such as PayPal. This results in the provision by members of data such as addresses, phone numbers and email addresses which may be different to their membership data. The LTS does not make use of or retain this information.
We may collect, use, store and transfer other personal data about you :
- Usage Data includes information about how you use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us .
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data).
How is your personal data collected?
We use different methods to collect data from and about you including through:
- Direct interactions: You may give us your Name and Contact details by subscribing to our mailing list, contacting us through the website or by email or by becoming a member;
- Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our section on cookies below.
- Technical Data from GoogleAnalytics.
What is this data used for?
We use membership data for:
- the administration of your membership/mailing list subscription;
- the communication of information, and the organisation of events;
- notifying you about changes to our terms or privacy policy;
- asking you to leave a review or take a survey; or
- data analytics to improve our website, products/services, marketing, customer relationships and experiences
How is your data stored?
We store membership data (name, email address, password, and company name) securely within an encrypted database on a server controlled by the website hosting service.
Who is your data shared with?
Sometimes we are required to provide attendee lists for events and it is in these circumstances that membership data may be shared with third-party organisations. We will not share any details other than your name unless consent is expressly given by you.
Where third parties need to access the website for maintenance, they may have access to the name and email address of anyone who has placed an order or has an account with LTS.
Visitor comments may be checked through an automated spam detection service.
Your personal data is not passed on by us to organisations other than as indicated above.
Withdrawing consent for LTS to hold your data
You can withdraw consent at any time for us to hold your personal information. Should you wish to do so, please contact LTS (details above). Should you wish to withdraw consent, please notify us accordingly, your details will be removed from the LTS membership database and you will no longer receive communications from LTS.
How long we keep your data for, and why?
We will hold your data for the duration of your membership of LTS or subscription to our mailing list(s) if later. If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we also store the personal information they provide on their user profiles. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you leave a comment on our site you may opt-in to saving your name, e-mail address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment.
You can set your browser to refuse all or some browser cookies or to alert you when the website sets or accesses cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see the cookie policy.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Third Party Sites, Services and Products
The Data Controller’s website may contain third-party billboards, links to their websites, and services over which the Data Controller has no control. The controller is not responsible for the security and privacy of information collected by third parties. You must read the privacy statements that apply to the third-party websites and services you use.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of the rights set out at the end of this Policy, please contact LTN.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Should you have any queries about how we hold and process your data please contact events@londontaxsociety.com
